The minimum requirements for attaining the position of executive assistant include a bachelor’s degree in administration. This could be in office administration or public administration, or could be very specific such as legal or medical administration. You will not automatically obtain this type of managerial position upon graduation because most employers require from two to five years experience for this position. In addition to the educational and experience requirements, you should have strong interpersonal skills for dealing with the general public and the personnel in the organization. This means you should have strong written and spoken communication skills as well as a pleasant demeanor.
Meeting new challenges with an open mind is one of the skills you should possess in the position of executive assistant. Enthusiasm and optimism with regards to the job are also helpful qualities. In order to obtain this position, you will have to demonstrate your ability to manage and coordinate several projects simultaneously and prioritize tasks successfully. You do need to have a working knowledge of the structure, policies and the key personnel in the organization, especially if you are applying to work with this organization for the first time. Computer and keyboarding skills are a must as well as a working knowledge of different types of accounting and word processing software.
Some of the various duties you will have to perform in the position of executive assistant include:
- Informing clients about the status of the project
- Monitoring results and distributing the data
- Compiling information for analysis
- Making recommendations to partners about projects
- Performing essential administrative duties, such as answering telephones, responding to emails and drafting letters
- Participating in staff meetings
- Preparing billing information
- Arranging schedules
- Arranging travel, if this is part of the company needs.