Administrative Assistant / Assistant Office Manager

Profile

Compensation
Base up to $50,000, commensurate with experience, plus paid overtime, two generous bonuses a year, fully subsidized medical benefits, 12 Vacation Days, 3 Personal/Sick Days, Paid Holidays, 3 Additional Paid Holidays for Seasonal Office Closing, 401K, Highly team-oriented working environment.
Location
New York, NY -
Midtown Manhattan - New York City
The Organization
Beautiful Boutique Law Firm
Key Responsibilities
Coordinate and manage calendar and deadlines for trials, depositions, business and client meetings, conference calls, appointments, travel and personal matters
Handle all incoming and outgoing correspondence via electronic and paper mail
Assist with time entry and billing as needed; set up invoices and statements, track settlements, create reports and maintain records
Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents
Work closely with the Office Manager on a variety of special projects, while assisting as a liaison to all clients, vendors, employees and outside counsel
Coordinate and maintain Managing Partners calendar, appointments, travel arrangements, meetings and events
Track and process expense reports, reimbursements and check requests operations
Create, format, edit, proofread and manage Excel spreadsheets and Word documents
Manage office supply and equipment inventory tracking and cost analysis
Assist with all new building construction and remodeling project logistics, including but not limited to collaborating with construction teams, architects and project managers on all budgets, timelines and expectations
Required Skills
6 month to 1 year of experience working as an administrative assistant
Skilled with calendar management and travel coordination
Proficiency using MS Outlook, Word, Excel, TimeSlips and QuickBooks
Thrives in fast-paced environments with the ability to quickly overcome obstacles
Must be honest, eager and dedicated, as well as, enjoy working with people
Excellent written and verbal communication skills
Superior proofreading, grammar, spelling and formatting skills
Technologically savvy and highly proficient with Microsoft Word and Outlook
Bachelor’s degree highly desired

Company info

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