Legal Services Assistant

Profile

Ice Miller LLP, a national law firm, is seeking a Legal Services Assistant to provide support to a group of attorneys. Successful candidates will be eager to learn multiple practice areas, adopt firm technology, and contribute to high performing team.

Essential Job Duties:

•Support all aspects of administrative practice, including legal and non-legal processes with focus on exceptional client service

•Analyze, adopt and proactively use firm technology tools to enhance efficiency in all aspects of legal and non-legal processes

•Assist assignments with technology needs

•Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems

•Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption

•Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments

•Manage data in integrated databases that contain client and matter information for multiple legal assignments including, but not limited to, the contact management system, document management system, the docketing system, the time and billing system, the knowledge management system and the electronic mail system complying with established Firm/Practice Group policies and procedures

•Organize and maintain files, both electronic and physical, within the guidelines set by the firm

•Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed

•Maintain positive relations with external clients, internal clients and co-workers and contribute to the team structure to assist with overflow and specialized tasks within guidelines set by the firm

Minimum Requirements:

•High school diploma required

•Previous administrative experience in the legal industry required

•Willingness and ability to learn multiple practice areas within the law firm

•Proficient or intermediate experience using Microsoft Office products, including Word, Outlook, Excel, and PowerPoint

•Ability to prioritize work and balance multiple projects and deadlines

•Continuous learner who is adaptable and proactive

•Contributes to a working group and provides reliable service to a diverse group of professionals

•Ability to maintain a professional demeanor, exhibit sound judgement, use discretion, and maintain confidentiality

•Ability to exhibit problem-solving skills and demonstrate initiative

•Excellent clerical skills and knowledge of grammar, spelling, and punctuation

•Exceptional client service skills in person, over the phone, and via email

•Exceptional attention to detail and ability to work independently and proactively

•Ability to work with a diverse group of professionals across all offices

•Must be able to perform all essential duties

Candidates must have permanent authorization to work in the United States. In addition, candidates must be fully vaccinated for Covid-19, except those who have an approved medical or religious exemption.

Ice Miller LLP is an Equal Opportunity Employer.

Company info

Ice Miller LLP
Website : http://www.icemiller.com/