Legal Administrative Assistant Litigation

Profile

Join a highly dedicated and valued administrative team that delivers impeccable and sophisticated professional services to internal and external clients.
Duties and Responsibilities
The Legal Administrative Assistant – Litigation will support a team of attorneys, including high-level litigators, in a fast-paced and deadline-oriented environmental law practice. This position requires advanced knowledge of court processes and procedures, e-filing, the Elite billing system, MS Office, and other legal software. This position will also provide backup support to members of our secretarial team, as well as our receptionist when needed.
Litigation Support Duties
Maintain knowledge of procedures for filing with state and federal courts and agencies.
Track litigation deliverables and requests made by attorneys, paralegals, and clients. Docket case and motion schedules per local, state, and federal rules.
Arrange timely document production (printing, bindery, and scanning) and delivery.
Perform processes associated with court services, including filing, requesting transcripts, and litigation searches.
Administrative Duties
Regularly enter and review attorneys’ time in the Intapp Time system and coordinate the timely submission of attorneys’ time.
Coordinate with other Legal Administrative Assistants on bills managed by other attorneys. Review, edit, and correct client bills in draft form as generated by Elite.
Reconcile monthly Visa statements for assigned attorneys. Process expense reports and obtain checks or petty cash as required.
Coordinate attorneys’ national and international travel arrangements.
Receive, screen, and transfer telephone calls. Distribute messages to the appropriate individuals.
Promptly process incoming mail.
Schedule and coordinate meetings, appointments, and conferences, including booking conference rooms, arranging catering, preparing printed materials, and assisting with setup and cleanup.
Maintain calendars for attorneys and provide timely reminders.
Set up and maintain client, work, chronological, pleading, and personal files in iManage. Coordinate transfer of inactive or closed files to Records Coordinator or offsite storage facilities. Maintain an electronic index of all files in the firm’s standard format.
Add and maintain attorney contacts in the InterAction client relationship management system. Identify and update outdated contact information and merge duplicate contacts. Input notes and activities as appropriate for each contact (e.g., meetings, events, marketing activities). Add and remove contacts on the firm’s distribution lists. Assist attorneys with basic questions about InterAction, including InterAction for Microsoft Outlook (IMO).
Coordinate backup support when out of the office or unable to complete assigned projects, and manage projects delegated to other support staff.
Document Production
Convert documents to and from PDF and Word formats, and review for accuracy and completeness.
Prepare Word and Excel documents, using prescribed B&D formats, including. comparisons, conversions, merges, creation of tables of contents/authorities, etc. Prepare and assist attorneys with PowerPoint presentations, including basic graphic enhancements (e.g., SmartArt, graphs/charts, inserting images from a pre-licensed image library).
Proofread all documents (both draft and final) to ensure accuracy of copy, grammar, punctuation, and syntax, as well as conformance to B&D formats.
Prepare correspondence for attorney review.
Other
Provide relief at the reception desk when necessary.
Be available to work overtime in the evening or on weekends as requested.
Maintain advanced knowledge of MS Word, Outlook, PowerPoint, Elite, InterAction, and other programs needed to accomplish job objectives.
Assist with office operations tasks.
Provide overflow services as requested by Human Resources or other team members.
Participate as an active member of the secretarial team and support fellow team members as needed.
Skills and Experience
Required
College graduate with a Bachelor’s degree or equivalent legal administrative experience in a law firm environment.
Proficiency in MS Office and Adobe suite.
Strong attention to detail.
Ability to prioritize, organize workflows, and use time efficiently.
Excellent communication (oral and written), analytic, and problem-solving skills.
Preferred
3-5 years of experience supporting senior attorneys.
Strong litigation experience.
This job description intends to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
For more information or to apply, please email Melody Watson
, Human Resources Director.

Company info

Sign Up Now - AdminCrossing.com