Facilities Agent

Profile

San Diego

General Summary:

Provide assistance in the daily operation of support services, specifically hospitality, housekeeping and reception.  Work cohesively with team members and attorneys to ensure efficient and excellent internal and external customer service.  Responsible for accurate storage and immediate retrieval of files, materials and exhibits in file room.

Responsibilities:

Maintain meeting and event calendar and order food for scheduled and unscheduled meetings.

Establish and maintain relationships with current and new caterers to ensure proper food quality, pricing, and customer service.

Ensure kitchen areas, guest offices, conference rooms, and appliances are clean and in proper condition for use.

Set-up of kitchen and conference areas for meetings and social events, including making coffee and loading/unloading the dishwashers in kitchens.

Clean conference rooms and guest offices when meetings disperse, including emptying trash cans if needed.

Maintain monthly cleaning of kitchen refrigerators.

Track inventory list of regular and specialty supplies used.

Maintain adequate stock of office supplies, paper supplies, supplies for kitchen and office equipment in each kitchen and copy area.

Ensure vacant offices and bays are cleaned and set-up for new hires.

Process and deliver mail, Federal Express, Express Mail, faxes, packages, interoffice pouch, and related forms of outgoing communications in a timely manner.

Maintain and input inventory of file room materials, organize boxed materials and court exhibits. Retrieve files as requested.

Under supervision and established policy, dispose of outdated files, materials, storage boxes and exhibits.

Ensure copiers and postage meter are maintained in working order. Report service problems to supervisor and place service call if necessary.

Pick up and drop off items outside the building as requested by supervisor. This includes trips to locations such as client facilities, post office, banks, restaurants and stores.

Provide backup coverage for reception, facilities and other department team members as needed.

Perform minor repairs/maintenance/assembly of office furniture and equipment.

Assist with office moves.

Complete other duties and errands assigned by Supervisor and Administration.

Qualifications

Experience working in a mailroom or file room is preferred.

Previous data entry experience preferred.

Ability to read, speak and write English.

Ability to use office equipment.

Ability to pay attention to detail, follow procedure and work effectively with others.

Ability to work effectively with minimal supervision after initial training.

Strong organizational skills.

Able to thrive in a fast-paced, dynamic environment.

Team player and a positive attitude is a must.

Must meet minimum testing requirements.

Able to lift and carry up to 25 pounds.

Posted:

Friday, June 17, 2022

Office

San Diego

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EOE, Including Disability/Vets

Company info

Knobbe, Martens, Olson & Bear, LLP
Website : https://www.knobbe.com/