Administrative Assistant

Profile

Work type:

Full Time Administrative, Full Time Hourly

Location:

Evansville, IN

Categories:

Administrative/Professional, Office/Clerical

General Description of Position:

Provides administrative support to the School of Health Sciences by functioning as secretarial to the Dean and clerical support to the School's full- and part-time faculty.

Major Responsibilities:

ESSENTIALS FUNCTIONS:

Assist with keying/copying of course materials (syllabi, course outlines, tests, handbooks, etc.) for school's programs.

Produce and maintain routine documents for the school including: schedules, contracts, payroll forms, professional development forms, and travel vouchers.

Maintain student files in accordance with accrediting body regulations, i.e. student health examination forms, immunizations, CPR certification verification, college applications, testing results, and transcripts.

Assist program chairs in the tracking of budgets and in ordering classroom and office supplies.

Respond to telephone and in-person inquiries regarding Health program information.

Distribute, track, and compile results of evaluation and demographic forms.

Prepare and assist with annual reports and self-study reports for accrediting agencies.

Assist program chairs with student interview process including the scheduling interviews, assisting with background checks, and tracking of required forms.

Typing and archiving of meeting minutes including: school's committees, program faculty, and Advisory Board.

Provide outreach to students in regards to program applications, advising appointments, course registration, and retention efforts

This list is not exhaustive and other duties may be assigned as needed.

Minimum Qualifications:

An Associate Degree and at least three years’ work experience.

Able to type 60 wpm and operate word processing equipment.

Must be a self-starter, well organized, capable of mature judgment and able to work independently.

Must possess good communication skills, an ability to work well with others and maintain absolute confidentiality.

Preferred Qualifications:

Previous experience in administrative work for education.

Other Requirements:

Work Hours:

Hiring Range:

Team Ivy Referral:

Special Instructions to Applicants:

Advertised:

19 Dec 2022

US Eastern Standard Time

Applications close:

Company info

Ivy Tech Community College of Indiana
Website : https://www.ivytech.edu