Office Assistant 2 Calculations

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Office Assistant 2 (Calculations)

Category:

Maintenance, Clerical and Other

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Department:

Procurement & Travel

Locations:

Oneonta, NY

Posted:

May 23, 2023

Type:

Full-time

Position ID:

162593

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Job Description:

TITLE

: Office Assistant 2 (Calculations) (Local Title: Office Assistant 2 Payables)

UNIT:

02

CLASS:

Competitive

SALARY:

Grade 9

LOCATION:

Procurement & Travel

DESCRIPTION

Procurement and Travel completes most of the general purchasing for the university and pays the university's bills, including reimbursing the campus community for travel expenses. We must adhere to the requirements of SUNY and the Office of the State Comptroller. For more information about Procurement and Travel, please visit: https://suny.oneonta.edu/procurement-and-travel

The Office Assistant 2 Payables position will enter payments to vendors and to members of the campus community. This includes calculating split payments for Utilities, purchase orders and contracts.

They will use the SUNY financial system to generate payments, as well as paying some invoices using a NYS procurement card. Data entry is the bulk of the workload, and excellent attention to detail is critical.

This position will enter energy usage data into the EnergyCap system, as well as entering vendor information into the NYS Financial System.

This role will review purchasing card packets for accuracy and completion.

General office duties include filing, paper and electronic files, answering questions, document destruction and processing mail.

Requirements:

QUALIFICATIONS

The successful candidate must be reachable on the full-time, permanent Civil Service list for Office Assistant 2 (Calculations), have held the permanent title of Office Assistant 2 (Calculations) in the past or be eligible to transfer into the title.

OR

If the eligible list contains fewer than 3 acceptors, a provisional appointment may be considered. To be eligible for a provisional appointment, you must be eligible to take the Office Assistant 2 (Calculations) exam the next time it is offered and be reachable for appointment. To be eligible to take the Office Assistant 2 (Calculations) exam, candidates must have one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/37890titles.cfm

Note: This position is a NYS Classified service promotional title. Applicants without applicable NYS classified work experience cannot be considered for the role.

Preferred Qualifications:

Excellent computer skills

Excellent customer service attitude

Eager to learn and willing to participate in process improvements

Reliable with dependable attendance

Additional Information:

This is a full-time, permanent

position.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the NYS Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Application Instructions:

To apply, please submit a resume, cover letter, and contact information for three professional references.

Company info

Suny College At Oneonta
Website : http://www.oneonta.edu