Office Assistant

Profile

\u003cp\u003eAt Littler, we understand that workplace issues can\u0026rsquo;t wait. With access to more than 1,600 employment attorneys in 100 offices around the world, our clients don\u0026rsquo;t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. What\u0026rsquo;s distinct about our approach? With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking. And with powerful proprietary technology, we disrupt the status quo\u0026mdash;delivering groundbreaking innovation that prepares employers not just for what\u0026rsquo;s happening today, but for what\u0026rsquo;s likely to happen tomorrow. For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate. Because at Littler, we\u0026rsquo;re fueled by ingenuity and inspired by you.\u003c/p\u003e
\u003cp\u003eThe Office Assistant performs a variety of administrative and secretarial duties under minimal supervision and according to established policies and procedures, to support the Practice Office.\u0026nbsp; Maintains positive contact with attorneys, support staff and clients; Manages the Conference Rooms; and Observes confidentiality of client and firm matters.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eESSENTIAL DUTIES AND RESPONSIBILITIES:\u0026nbsp; \u003c/strong\u003e\u003cem\u003eEssential Job Functions: Duties and responsibilities required of some or all incumbents which are necessary for successful job performance:\u003c/em\u003e\u003c/p\u003e
\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003eReception\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eMeets and greets clients and visitors to the office and ensures proper clearance and routing of such parties in accordance with Firm policies\u003c/li\u003e
\u003cli\u003eReceives and records deliveries to the Firm and/or individuals in the Firm and routes them accordingly to the proper recipient\u003c/li\u003e
\u003cli\u003eSchedules, sets up and maintains records for use of Conference Rooms\u003c/li\u003e
\u003cli\u003eProvides catering services to the office by ordering food for meetings as requested by the Office Administrator or attorneys\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003eOffice Services\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eResponsible for Office Services: Supplies, US Mail, FedEx\u003c/li\u003e
\u003cli\u003eCopies documents, case files, or other materials as requested\u003c/li\u003e
\u003cli\u003eStocks work room areas as needed\u003c/li\u003e
\u003cli\u003eMaintains office equipment: copiers, printers, postage machine, etc.\u0026nbsp;\u003c/li\u003e
\u003cli\u003eCoordinate pick-up and delivery of document productions sent to outside vendors\u003c/li\u003e
\u003cli\u003eCoordinates repair calls with IT Department and building management\u003c/li\u003e
\u003cli\u003eRequests files/boxes from off-site storage, closes files and prepares boxes for return to storage\u003c/li\u003e
\u003cli\u003eResponsible for setting up offices and workstations for new hires\u0026nbsp;\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003eOther Duties As Assigned\u0026nbsp;\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eRegular and predictable attendance is an essential function of the job\u003c/li\u003e
\u003cli\u003eAssist secretaries, paralegals and attorneys with administrative and client matter task and projects as needed\u003c/li\u003e
\u003cli\u003eAssist with collecting, coding and organizing accounts payable invoices for approval and forwarding to accounting for processing\u003c/li\u003e
\u003cli\u003eCoordinate with secretaries and records department to generate bar coded client/matter file folder labels\u003c/li\u003e
\u003cli\u003ePerforms data entry duties related to attorney CLE credits tracking and attorney recruitment tracking\u003c/li\u003e
\u003cli\u003eOther duties may be assigned\u003c/li\u003e
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Company info

Littler Mendelson P.C
Website : https://www.littler.com/