Administrative Assistant 2

Profile

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

Summary:

The Administrative Assistant reports to the Division Chief and will provide diverse and complex duties in support of the Office/Division. S/he provides professional administrative support in the day-to-day operations of the division, relieving the Chief, Division Branch Chiefs and the Operations Coordinator of many administrative tasks.

Essential Duties and Responsibilities

Prepare and/or edit organizational charts, memos and other general office documents and material as required.

Must have strong MS Excel skills to produce monthly financial reconciliation reports depicting all obligations and expenditures of financial resources.

Assist the Operations Coordinator with financial analyses to identify and resolve issues that impact the validity contained in the federal government’s financial system.

Utilize MS Excel spreadsheets to input d and generate performance measurement reports.

Attend monthly meeting and capture and distribute minutes derived from the meeting.

Prepare and/or edit divisional standard operating procedures.

Oversee all aspects of travel to support the Division Chief to include coordinating all logistics and transportation needs and generation of government travel orders.

Incumbent may draft course related cables, including fiscal cables, clearance cables, etc. utilizing the Government's cabling system, CableXpress.Generate reports depicting outcome and effectiveness following completion of task/meetings/etc.

Compile weekly activities reports obtained from divisional personnel to develop the final Division report for review and approval by the Chief.

Create and maintain electronic and hard copy centralized division files in areas such as the budget, equipment purchase requisitions, end-of-course reports, travel, and general correspondence.Provide project support and other administrative support as required.Perform special assignments on request, providing substantive support and assistance to the Management team.

Non-Essential Duties:

Required Skills

Qualifications

- Experience, Education and Licensure:

Must be a US citizen and possess or be able to obtain/maintain a SECRET clearance.

Bachelor's degree or five years of increasingly responsible administrative experience may be substituted for education.

Must be highly organized and have excellent oral and written communication skills in order to interface with personnel and other government agencies at all levels.

Ability to handle multiple tasks simultaneously.

Ability to communicate effectively orally and in writing.

Knowledge of office policies, practices and procedures.

Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Solid Excel experience is a must.

Experience working with dbases.

Knowledge of basic accounting skills helpful.

Ability to work independently.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential functions may require maintaining physical condition necessary for frequently bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with the opportunity to move about. Occasionally there may be a need to move or lift moderately light items up to 35 pounds. Near visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; manual dexterity to operate a telephone and keyboard; lift horizontally and vertically.

Working Conditions:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The noise level in the work environment is usually moderate.

Supervisory Responsibilities:

None.

Additional Qualifying Factors:

Must have the ability to obtain and maintain a secret security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States and for TTI are required.

Native preference applies

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex national origin, or protected veteran status and will not be discriminated against on color, religion, sex, national origin, or protected veterans status and will not be discriminated against on the basis of disability or any other status protected by law

Job Location

Arlington, Virginia, United States

Company info

Tatitlek Corporation.
Website : http://www.tatitlek.com/

Company Profile
Our company’s roots are in the Alaska Native Village of Tatitlek, located in the shelter of Copper Mountain along the Tatitlek Narrows in beautiful Prince William Sound. Responsibility to our shareholders is integral to our mission. We pay regular dividends, offer scholarships, educational, and career opportunities, and foster cultural awareness both within and outside the shareholder community. We are committed to increasing the presence and effectiveness of Alaska Native leadership, as well as fulfilling the goal of the Alaska Native Claims Settlement Act to empower the economic self-determination of Alaska Natives.