Memorial Sloan Kettering Cancer Center
New York City, NY, United States
At Memorial Sloan Kettering (MSK), we\u2019re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we\u2019re driving excellence and improving outcomes. For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker\u2019s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor\u2019s Employees\u2019 Choice Best Place to Work for 2018. We\u2019re treating cancer, one patient at a time. Join us and make a difference every day.
The Administrative Assistant provides a wide range of administrative support to a department leader, clinical leader, and/or group of professionals. Major responsibilities include but are not limited to ordering office supplies and equipment, handling expenses and paperwork, document preparation, scheduling, assisting with visitors, and participating in departmental projects. In addition, the Administrative Assistant is responsible for resolving basic problems and questions that relate to the department or division and identifying a course of action for the complex ones. The Administrative Assistant is responsible for ensuring that all administrative tasks are completed in a manner that ensures the efficient operation of the department.
An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.
Adept at crafting partnerships and working collaboratively with others to meet shared objectives and goals.
Capable of building strong customer relationships and delivering customer-centric solutions.
A good decision-maker, with proven success at making timely decisions that keep the organization moving forward.
Willing to take action and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Perform administrative activities to maintain the smooth operation of the office.
Resolve both routine and complex inquiries and fulfill requests using in-depth knowledge of department and organization policies and procedures
Screen telephone calls and provide assistance to visitors
Establish and maintain confidential files, logs and records
Identify appropriate vehicle for providing access to department information. Ensure content is up-to-date.
Open, read and prioritize mail for department leader and departmental staff
Independently draft emails or correspondence to routine written or oral inquiries
Complete and submit travel authorizations, travel expense vouchers, check requests, and purchase requisitions; attach all needed receipts and invoices for submission; follow up for timely processing; verify calculations; notify staff of discrepancies
May process time sheets for department. Ensure accuracy of information, make adjustments as needed, and complete within established timeframes
For clinical areas, may provide administrative assistance for professional recruitment
For clinical areas, may provide cross-coverage for other Assistant(s), including answering and triaging patient-related calls and scheduling appointments
For clinical areas, may prepare, maintain and distribute on-call schedule for Service, Division and/or Department
Schedule appointments, meetings, and conferences as requested
Manage complex calendars of department leader and department staff, using independent judgment based on knowledge of priorities and resources
Arrange for appropriate meeting space and set up given meeting/seminar requirements (e.g., food ordering, technology devices, etc).
Use knowledge of accommodations and structure of rooms to provide viable set up or proposes alternatives; discuss audiovisual equipment needed with requester and Conference Planning and order as necessary
May maintain conference room schedules. Use discretion to bring resolution to all requests, considering the urgency and physical room requirements
Make travel arrangements as needed for department staff or visitors. Arrange transportation and hotel accommodations.
Bachelors degree preferred plus one year of experience
Proficiency in Microsoft Office
Knowledge of medical terminology
Strong prioritization, attention to detail and organizational skills
MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Memorial Sloan Kettering Cancer Center
Website : http://www.mskcc.org
Memorial Sloan Kettering Cancer Center — the world's oldest and largest private cancer center — has devoted more than 130 years to exceptional patient care, innovative research, and outstanding educational programs. Today, we are one of 41 National Cancer Institute–designated Comprehensive Cancer Centers, with state-of-the-art science flourishing side by side with clinical studies and treatment. The close collaboration between our physicians and scientists is one of our unique strengths, enabling us to provide patients with the best care available as we work to discover more-effective strategies to prevent, control, and ultimately cure cancer in the future. Our education programs train future physicians and scientists, and the knowledge and experience they gain at Memorial Sloan Kettering has an impact on cancer treatment and biomedical research around the world.