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Job Details

Office Services Coordinator

Company name

Seattle, WA, United States

Employment Type


Posted on
Mar 23, 2023

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For more than 75 years, NBBJ has been guided by a vision to design for life. We are an award-winning global design and architecture firm, a creative company fueled by ideas, and a place where everyone is empowered to contribute to creating a better practice. Recognized as the world\u2019s most innovative architecture firm by Fast Company, we have partnered with some of the world\u2019s leading companies and institutions \u2014 Google, the Bill & Melinda Gates Foundation, Stanford University and Massachusetts General Hospital, among many others \u2014 to set new standards for performance, organizational culture, health and wellness, and technology- and data-driven design.This role at a glance: NBBJ is currently seeking a part to full-time Office Services Coordinator to join the Seattle Office Services Team. This position is the face to our internal and external customers. We are looking for someone who is welcoming; greeting guests to create an exceptional in office experience. While maintaining a high degree of confidence and professionalism, you will be a self-motivated individual with the ability to make quick and informed decisions. This role requires a proactive and adaptable individual who is willing to go above and beyond.In your new role, you will: Manage front desk and greet guests, creating a first great impression with an outgoing personal style ensuring an exceptional in office experience. Assign Service Desk Coordinate conference room setup details, including catering and beverage Schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time Liaise with assistants across the firm to ensure proactive planning for meetings, events and Responsible for parking validation and transportation services, includes tracking and reconciliation. Manage building access card system including access cards and monthly Maintain electronic files. Complete ad-hoc projects as Various administrative tasks as needed. Provide team support, rotate as-needed, catering, caf\u00E9 services, events, administrative, shipping and Maintain office greenery including maintenance and budget planning. Procurement and reconciliation of office expenses and company credit card.Who are we looking for? Passion for customer service and hospitality! Team Player. A positive, proactive and flexible individual who takes initiative. Someone who can identify a problem and seek a solution. Confident: A poised professional who is comfortable interacting and communicating with everyone.What You Will Need to succeed: 2 or more years in customer service or an administrative support role. Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel and PowerPoint. Adobe InDesign, Illustrator or Photoshop knowledge is preferred. Organized, detailed oriented, multi-tasked, self-motivated and strongly collaborative. Ability to lift 30lbs.The hourly pay range for this role is anticipated to be between $21 and $23. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications, location, and experience.Hours are 8:00am \u2013 5:00pm, Monday \u2013 Friday. Competitive compensation package based on experience

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