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Job Details


Company name
University of Washington, Bothell

Salary and benefits are compet

Seattle, WA, United States

Employment Type

Administrative, Education

Posted on
Jan 08,2019

Valid Through
Apr 23,2019



First Shift

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.

The Office of External Affairs brings together units responsible for influencing public policy and opinion, communicating about the University priorities, challenges and achievements and strengthening the University’s reputation and the perceptions people hold of it. Units include the offices responsible for government and community relations at the federal, state, regional and Spokane/Eastern Washington levels, television production and radio and an executive and administrative staff.

The Vice President oversees six units within the Office of External Affairs, as well as serving on the president’s cabinet and representing the UW on several external boards and committees. Finance and administration staff manage the budgeting, financial, personnel and other administrative functions of the office. A central events and communication staff member organizes outreach and engagement events, assists with hosting elected officials and others on campus and coordinates special projects within External Affairs.

We have an outstanding opportunity for an Administrative Assistant to the Vice President

to provide administrative support to the Vice President at an executive level and general administrative support to the Office of External Affairs.

The Administrative Assistant to the Vice President manages the Vice President's busy calendar of engagements and travel and provides support to internal and external committees staffed by the Vice President.

The Administrative Assistant to the Vice President works both inside and outside the campus to coordinate the Vice President's activities with other departments and organizations maintaining good working relationships between the Vice President's office and both internal and external clients.

Duties and Responsibilities:

Field and screen phone calls, emails, and manage the VP calendar, manage high level internal and external contacts and distribution lists - 25%

Interact regularly with stakeholders, university leadership and elected officials and civic leaders (and their staff members) to schedule meetings, assist with event coordination and answer routine inquiries - 25%

Assist with managing the VP commitment to several internal and external boards and committees and support committees chaired and staffed by the VP, attend staff meetings, provide minutes for staff meetings, and schedule and provide support for department meetings and small-scale events, including ordering refreshments or lunches - 25%

Prepare Vice President's quarterly disclosure reports and establish and maintain various files and records - 5%

Manage procard reconciliation and travel reimbursements, arrange and coordinate travel logistics, including air, hotel an registration for the VP; Manage the conference room and conference room calendar, keeping the room clean and properly set up for regular use; Backup for ordering office supplies - 20%

Requirements include:

Bachelors degree in Liberal Arts, Communications, or Business or a similar field plus four to five years of experience in executive level support.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


Experience with higher education.

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter

and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your My Jobs page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

The University of Washington is a leader in environmental stewardship & sustainability

, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or

Company info

University of Washington, Bothell
Website :

Company Profile
A regional, metropolitan university With more than 5,000 students and 45 undergraduate and graduate degree programs, the University of Washington Bothell is the fastest-growing four-year public university in the state of Washington. For more than 25 years, UW Bothell has fulfilled its mandate to provide access and opportunity to students from North King and Snohomish counties and across the state of Washington. UW Bothell: A national reputation For two years in a row (2014-15), the University of Washington Bothell has been ranked No. 1 in both the state of Washington and the Pacific Northwest, according to Money magazine. In 2015, Money ranked UW Bothell No. 36 in its overall list of best colleges. Read the Money magazine story. Washington Monthly ranked UW Bothell no. 13 in the nation in the “best bang for the buck” category. UW Bothell is gaining a national reputation for its STEM program. Money magazine has listed UW Bothell third on its national list of “25 great, accessible colleges for aspiring scientists and engineers”

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