Corporate Paralegal/Legal Administrative Assistant

Profile

Wilmington
SUMMARY:
This is a hybrid position incorporating duties and responsibilities of a Legal Administrative Assistant AND Paralegal. You will provide dedicated support to three-four attorneys as an LAA and various and multiple case support as a Paralegal
Hours: 10:00 AM – 6:30 PM, Monday-Friday, with one hour for lunch
DAILY RESPONSIBILITIES may include but are not limited to:
 Handling client billing and maintaining records of billing guidelines, balances, and deadlines
 Enter attorneys’ time
 Format, edit briefs; input TOAs and TOCs
 Make hotel and flight reservations
 Reserve conference rooms and make arrangements for the visitors, including ordering meals, and catering to various requests
 File attorneys’ emails in the DMS (Document Management System)
 Coordinate and make copies; put together binders
 Create CDRs and TDRs
 Distribute Key Decision books
 Create shells for documents
 Prepare, e-file and serve pleadings and all related documents to be filed with the Court and maintain the file docket in each assigned case
 Prepare and serve discovery, work efficiently in the e-discovery database system
 Submit requests to the e-discovery system and provide follow-up and updates
 Monitor all activity in assigned cases and respond accordingly, i.e. calendaring, updates to distribution lists, etc.
 Draft correspondence to Court, and routine documents that are filed with the Court
 Conduct research
 Assist attorneys and other paralegals in preparation for trials and provide trial support
 Maintain case calendar
 Prepare and maintain case and document files, to include submitting File Opening Memos and closing requested client/matters.
 Provide back up to daytime paralegals with projects, Court filings and trial preparations
 Prepare, file and serve pleadings
 Coordinate shareholder notices, audit notices, delivery of subpoenas to witnesses and parties to action(s)
 Develop computer proficiency with all applications required by the job, to include, but not limited to: File&Serve Xpress, Microsoft Outlook, Microsoft Word, Microsoft Excel, PDF Docs, Adobe, iManage filing system, Intapp time entry, Intapp conflict check system, e-discovery databases
 Type and proofread legal documents, memoranda, correspondence, forms
 Attend to Corporate calendar, and assigned attorney’s calendars; make appointments and reservations
 Answer phones, take messages or transfer phone calls into attorney’s voice-mail, transcribe messages, if needed
 Document production; typing from handwritten copies, tapes and voice-mails
 Send faxes, make copies, send mail by Federal Express and Certified Mail
 Transfer calls and set up conference calls
 Search for addresses, phone numbers and other relevant case information in Outlook and DMS
 Bring things into the system and send e-mails with more than one attachment
 Assist with overflow work when needed and any other duties as assigned
 Assist in other sections if requested, on an as-needed basis
REQUIREMENTS:
 College degree required; previous administrative experience preferred
 Demonstrated ability to communicate clearly and effectively, verbally and in writing
 Excellent technology skills and aptitude; strong typing and proofreading skills
 Ability to learn quickly and eagerly
 Superior attention to detail and organizational skills
We offer a beautiful facility; a very competitive salary commensurate with skill level and experience; and excellent benefit package, including immediate coverage under our medical, dental & vision plans, parking/commuting allowance, 401K plan and generous paid time off.
To apply for the position, please submit your resume and cover letter with your salary expectations to
[email protected]

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