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Job Details

Counseling Services Office Assistant

Company name
Washington State University

Spokane, WA, United States

Employment Type

Administrative, Law Enforcement

Posted on
Jan 08,2019

Valid Through
Apr 23,2019


Employee Type

CS-Classified Staff

University Title

Office Assistant 2

Working Title

Counseling Services Office Assistant


Elson S. Floyd College of Medicine


College of Medicine

Department Link

Elson S. Floyd College of Medicine

Position Number


Hiring Unit

Office of Student Affairs

Work Location


Zip Code


This position is in a Bargaining Unit


Summary of Duties

The Elson S. Floyd College of Medicine (


) at Washington State University is embarking on the accreditation and development of a next generation medical school designed to train students to be physician leaders, who innovate, adapt and discover in an ever changing healthcare landscape. The School is now inviting applications for the position of Counseling Services Office Assistant

who will join the Office of Student Affairs team in leading the college into the future.

Under general supervision, the Counseling Services Office Assistant

provides confidential, clerical office support, and reception to the Counseling Center for


students. This position serves as the first point of contact for counseling services. The duties of the position include, but are not limited to front desk support, performing data entry for various sectors of the office, accurately maintaining a variety of record keeping and filing systems, and word processing tasks. Position assists with special projects as requested. Maintains strict confidentiality to ensure compliance with accreditation standards.

Additional Information

Competitive benefits available

The University

Washington State University (


) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens — locally, nationally, and globally. As a comprehensive leading land-grant institution,


is committed to excellence in each of its research, teaching and outreach missions. With a focus on innovation, excellence, and accountability, continual enhancement of the quality, scope, and impact of research and educational endeavors are at the core of WSU’s strategic priorities.



campus in Spokane is located in the center of a developing University District downtown and enjoys a premier location along the Spokane River.


Spokane is the University’s designated health sciences campus and home to the Elson S. Floyd College of Medicine. The University offers graduate and professional degrees as well as some undergraduate completion degrees in many health sciences fields. Advanced degrees in criminal justice and K-12 education round out the offerings. The campus also hosts health sciences programs from Eastern Washington University.


is one of only 115 public and private institutions recognized by the Carnegie Foundation as a “very high research activity” university. In addition to the Spokane campus,


has campuses in Pullman, the Tri-Cities, and Vancouver, with a developing campus in Everett; four research and extension centers within the state and extension offices in every county; and a Global Campus with online degree programs accessible worldwide. The University’s annual operating budget expenditures are nearly $1 billion.

The College

The Elson S. Floyd College of Medicine is Washington’s premier community-based medical school. It is named after the university’s late president, Elson S. Floyd. Dr. Floyd believed that Washington State University, as the state’s land-grant institution, should train doctors to serve all of Washington.

The mission of the School is to: Develop practical solutions to challenging problems in disease prevention, health care access and delivery; Train primary care physicians who will work in Washington and help alleviate a shortage of doctors, especially in rural and under-served areas; and Develop a strong research component, with faculty members who work on innovative projects, sharing what they know with students in classroom and research settings.

The City

Spokane is a major healthcare hub and the largest along the northern corridor of the United States between Minneapolis and Seattle. It offers the latest diagnostic and therapeutic care in all fields of medicine, and boasts four major hospitals, including Providence Health’s 644-bed Sacred Heart Medical Center. Complete with a rich cultural scene, historic neighborhoods, urban appeal, and easy access to four-season outdoor recreation, Spokane supplies a high quality of life for the nearly half million residents who live in the region.

Appointment Status


Job Appointment (FTE%)


Position Term in Months


Monthly Salary


Position Qualifications

Required Qualifications

High School graduation or equivalent and one year of clerical experience; OR equivalent education/experience.

Additional Requirements

Strong computer skills including proficiency with Microsoft Office Excel, Outlook, and Word.

Excellent written and spoken communication skills.

Professional experience preparing correspondence, reports and/or presentations.

Demonstrated experience effectively handling confidential and sensitive information.

Strong customer service skills.

Preferred Qualifications

Experience in the healthcare industry, higher education, or medical schools.

Experience assisting in planning and coordinating conferences, events, workshops etc.

Will this position require a background check?

This position has been designated by the department to require a background check

Posting Detail Information

Open Date


Close Date


Open Until Filled


Special Instructions to Applicants

At the time of application, please be prepared to submit a cover letter and resume. Within the online application, please include contact information for at least three professional (3) references.

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

EEO Statement












. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.


employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.


is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521(v), Washington State


Relay Service: Voice Callers: 1-800-833-6384;


Callers: 1-800-833-6388, 509-335-1259(f), or

Posting Number


Applicant Documents

Required Documents


Cover Letter

Optional Documents

Company info

Washington State University
Phone : 509-335-4521
Website :

Company Profile
Washington State University conducts transformational research and provides world-class education to more than 26,000 undergraduate, graduate, and professional students. Founded in 1890 in Pullman, it is Washington’s original land-grant university, with a mission of improving quality of life.

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