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Job Details

Senior Administrative Assistant

Company name
Jones Lang LaSalle Incorporated

Location
Chicago, IL, United States

Employment Type
Full-Time

Industry
Administrative

Posted on
Feb 02,2019

Valid Through
May 18,2019

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Job Description

Senior Administrative Assistant

We are currently seeking a Senior Administrative Assistant to support a team of individual brokers.  The role will work in a fast-paced, deadline driven, and team-oriented environment. Effective leadership skills are crucial for successful performance.

Responsibilities:

Accountable for the following  Prepare surveys, tour books, activity reports, and proposals using a variety of tools and technology

Manage deal flow/transaction information using propriety JLL software

Maintain and update broker bios and prospect lists

Process expenses, invoices, and check requests

Book travel

Update existing materials

Adhoc administrative requests

Coordinate the following – Legal Docs (license, lien waivers, listing agreements, etc)

Messenger/Fed Ex

Guests

Meetings/catering

Notary (a plus)

Prompt and consistent attendance

Assist other teams, disciplines or business units

Contact internal and external resources for information

Assist and participate as needed for industry functions or client events

Point of contact for JLL tools (Box, CRM, etc) and external resources (CoStar, etc)

Proactive and organized to ensure that deadlines are met

Professional qualifications:

Bachelor’s degree

Minimum 5 years in administrative role

Advanced Microsoft office product knowledge

Adobe Creative Suite a plus, not required

Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people/personalities

Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently

Customer Focus – dedicated to meeting the expectations and requirements of the external and internal stakeholders, acts with customer in mind, establishes and maintains effective relationships with stakeholders, and gains their trust and respect

Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty

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Company info

Jones Lang LaSalle Incorporated
Website : http://www.jll.com/

Company Profile
JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. Our 48,000 people work across 1,000 locations in 70 countries to serve the global, regional and local needs of corporates, investors and developers. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.

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