Jones Lang LaSalle Incorporated
Chicago, IL, United States
Senior Administrative Assistant
We are currently seeking a Senior Administrative Assistant to support a team of individual brokers. The role will work in a fast-paced, deadline driven, and team-oriented environment. Effective leadership skills are crucial for successful performance.
Accountable for the following Prepare surveys, tour books, activity reports, and proposals using a variety of tools and technology
Manage deal flow/transaction information using propriety JLL software
Maintain and update broker bios and prospect lists
Process expenses, invoices, and check requests
Update existing materials
Adhoc administrative requests
Coordinate the following – Legal Docs (license, lien waivers, listing agreements, etc)
Notary (a plus)
Prompt and consistent attendance
Assist other teams, disciplines or business units
Contact internal and external resources for information
Assist and participate as needed for industry functions or client events
Point of contact for JLL tools (Box, CRM, etc) and external resources (CoStar, etc)
Proactive and organized to ensure that deadlines are met
Minimum 5 years in administrative role
Advanced Microsoft office product knowledge
Adobe Creative Suite a plus, not required
Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people/personalities
Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
Customer Focus – dedicated to meeting the expectations and requirements of the external and internal stakeholders, acts with customer in mind, establishes and maintains effective relationships with stakeholders, and gains their trust and respect
Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty
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Jones Lang LaSalle Incorporated
Website : http://www.jll.com/
JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. Our 48,000 people work across 1,000 locations in 70 countries to serve the global, regional and local needs of corporates, investors and developers. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.