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Job Details

Office Manager

Company name
ABM Industries Inc.

Location
San Francisco, CA, United States

Employment Type
Full-Time

Industry
Administrative, Manager

Posted on
Feb 01,2019

Valid Through
May 17,2019

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Profile

ABM (NYSE: ABM) is a leading provider of facility solutions with over 130,000 employees in 350 offices throughout the United States and various international locations  For more information, visit www.abm.com.

Office Manager

Day Shift (8am-5pm)

Mon-Fri

Office Manager to handle day-to-day office operations with a focus on efficiency and time management. The Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. We’re looking for an energetic professional who doesn’t mind wearing multiple hats.

Develop organizational procedures and systems for tracking personnel information, filing, billing, accounts payable, payroll and scheduling.

Manage employee files including tracking sick and vacation balance for hourly staff and communicate with corporate payroll team, request vacation and sick paychecks.

Manage hourly staff payroll, daily labor checks to insure staff are clocking in/out correctly, set-up new staff in the time card system, make appropriate payroll adjustments as needed.  Assist with payroll close 2x monthly.

Assist with hiring new hourly staff employees and follow up on open positions.

Work with our SF office to manage a dispatch team to help cover sick and vacation coverage.

Oversee ticket for Maintenance, Shipping & Receiving and Janitorial.  Make sure tickets are closed correctly and in a timely manner, follow-up with clients as needed.

Review ticket trends and assist with putting together weekly, monthly and quarterly reports.

Order Janitorial Supplies and Amenities and maintain an inventory log and par level.  Includes managing our sharps program, making sure we have back-up containers on-site, mailing off full containers etc.

Work with site account manager and assist with scheduling quarterly maintenance on large equipment.

Continue education in management, organization and team-building skills

Assist with managing team atmosphere through leadership and employee development.

Cross train with shipping and receiving to provide back-up support as needed, help cover call outs and provide additional support during the holiday season.

Establish team atmosphere through leadership and employee development

Minimum Requirements

Associate degree required (B.A. or B.S. preferred)

Proficiency in Microsoft Office, Email, client program

Experience with scheduling, hiring and payroll

Supply management experience

Excellent written and verbal communication skills

Comfort with fast-paced environment

Location

: San Francisco, CA 94107 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

Location

San Francisco, CA 94107 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

Apply to this Job

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Building Value With Integrated Facilities Solutions

ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $5.1 billion and over 130,000 employees in 350 offices throughout the United States and various international locations. ABM’s comprehensive capabilities include janitorial, electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909. For more information, visit www.abm.com

ABM is an EOE (Minority / Female / Veteran / Disability / Gender Identity / Sexual Orientation) and is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 855-350-0226. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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Company info

ABM Industries Inc.
Website : http://www.abm.com

Company Profile
With over 100 years of facility solutions experience, we continue to serve thousands of clients across the U.S. and in over 20 international locations. ABM offers: ABM is one of the largest facility management services providers in the U.S. We offer state-of-the-art, dependable building maintenance services cost effectively. Our substantial base of long-term clients demonstrates the importance that we place on building enduring relationships. As an ABM client, you have the advantage of obtaining multiple services under one contract with a single point of contact, making it easy for you to outsource these functions without administrative headaches. We provide any combination of services on a local, regional or national basis.

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