Administrative Assistant Business Affairs

Profile

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation, and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute, and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.Universal Music Enterprises (UMe) is the centralized U.S. catalog entity for the Universal Music Group. Working closely in concert with all of the company’s record labels, UMe provides a global frontline approach to catalog management, a concentration of resources, a greater emphasis on strategic marketing initiatives and opportunities in new and emerging technologies. How we LEAD: Universal Music Enterprises is seeking an Administrative Assistant that will support the Executive and the day-to-day operations of UMe's Business Affairs team, including the UMe in-house attorneys.Discretion, confidentiality and good judgment are essential for this role. The candidate must be efficient and time-sensitive, and will need to perform always with painstaking attention to detail. Multi-tasking and meeting tight deadlines is often necessary. In respect of paralegal tasks, the candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction.        How you’ll CREATE:Coordinate & prioritize meetings involving UMe Business Affairs staffPhone answering and message taking as requiredResponsible for processing payments in “Uniport” (an online payment system for which the assistant will be trained)Exercise discretion when patching calls, rolling calls, and interrupting meetingsArrange meetings and conference calls via telephone and email/Microsoft Outlook CalendarGreet and direct internal/external Business Affairs meeting participantsBook travel, accommodations, car services & process Travel & Entertainment expensesCreate, send, receive and distribute internal/external company communicationsUMe Business Affairs filing in coordination with other UMe Business Affairs filersSpecial projects as neededResearch agreements relevant to simple legal documents to be prepared under attorney/senior staff supervisionMaintain and organize files, including all relevant correspondenceMaintain relevant files in the computer-based systemsAssist in department and company projects as neededBring your VIBE:Bachelors Degree and entry level paralegal equivalent experience Music/Entertainment Industry experience (legal-related experience preferred)Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one’s role helps to achieve the overall objective)Ability to interact comfortably and effectively with UMG employees at all levels, including Senior ManagementAbility to interact comfortably and effectively with employees of parties with whom UMG does businessSelf-motivated, pro-active and resourcefulExcellent follow-through and close attention to detailFlexible – able to adjust to changing priorities and able to multi-taskExcellent customer service skillsExcellent organization and time management skillsStrong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPointMust have excellent verbal, written and interpersonal communication skillsAbility to stay on top of multiple initiatives at one timeAbility to work quickly and accurately under pressurePerks Playlist: Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan with company matchingFlexible Paid Time Off plus Paid Holidays, 2 week “Winter Break” & Wellness Fridays (year-round)Medical, Dental and Vision InsuranceStudent Loan Repayment Assistance & Tuition Reimbursement (after 12 months of service)Robust Employee Assistance Program (for you and your loved onesAnnual Well-Being Allowance which includes Fitness, Travel, Home Enhancements, Nutrition, and Spa Treatment ReimbursementsUniversal Music Group is an Equal Opportunity EmployerAll UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Company info

Universal Music Group
Website : http://www.universalmusic.com