Executive Assistant to Global Chief Technology Office

Profile

Description

Position at Hill Knowlton Strategies

Executive Assistant to

the Global

Technology Officer

Hill Knowlton Strategies is an international public relations company with over 85 offices around the world.

We believe that every corporation, brand and client

has

a public, and today’s public is more powerful than ever before. They have the power to topple CEOs, reshape corporate and brand strategy, kill

products

and create unicorns. Today’s public demands truth,

transparency

and the highest behavioral standards.

Our client obsession means constantly evolving new products services to help brands and the public communicate. Always in beta.

At H K our belief is that the agency is a canvas for everyone to write their own story. This job description is written at a moment in time; whatever role you take at H K we expect you to evolve that role; it should be different tomorrow than it is today.

E

ach day,

more than 2000 of the smartest, most

innovative

and collaborative people in the world come to work at Hill Knowlton Strategies.

We invite you to

join us!

What we are looking for:

As the

Executive Assistant to the

Global

Chief Technology Officer

(C

T

O)

you will have the opportunity to

support the

firm’s efforts in building a scaled global data intelligence and technology capability.

Your principal responsibility will be to

provide executive administrative support

to the highest standard and act as an extension

of

the

CTO

Working closely with

H K’s senior

leaders around the world

the Executive Assistant serves as the primary point of contact for all matters pertaining to the

office of the Global C

T

O.

This role requires an ability to prioritize a high volume of important, highly sensitive and confidential information and

accomplish a range of complex

activities simultaneously.

Precise attention to detail, coupled

with creative problem solving and superior communication skills, is required.

The role will be demanding but also fulfilling. You will have

a high level of administrative responsibility

within our organization enabling our

Office of the CTO

to

operate at the highest possible level

This position reports to the

Global C

T

O.

It

is based in New York,

NY

involving

regular

interaction

with

colleagues

across

of the

global network.

Initially, the role will be remote in nature with the expectation to work out of the New York office in the future.

Further, as our organization evolves, opportunities to support a future C-level executive will likely emerge.

Here’s what you will be doing:

Primary Responsibilities

Manage

an active and frequently changing calendar

while seamlessly balancing conflicting priorities and calendar requests

Coordinate and process

a

dditional administrative duties including completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas.

Prepare, reconcile, and track expense reports

through Concur Travel

Coordinate all aspects of domestic and international travel schedule, not limited to, but including travel visas, passport management, and assembling all required trip documentation.

Manage

purchase order and invoice process for Global vendors

and maintain

the Global

CTO budget

Work closely and effectively with the C

T

O and

other members of the office of the Global Chief Executive

, anticipate

needs,

and provide the highest level of proactive support.

Communicate with

internal staff

and other key stakeholders on the C

T

O’s behalf.

Navigate

personalities, build

rapport, influence without

authority,

and intuitively know what needs to get done.

Work collaboratively with other global assistants to facilitate where possible and ensure the smooth running of the organization.

Ensure

the

C

T

O

is

prepared for upcoming appointments by gathering materials necessary for each meeting

Assist with the collection and

preparation of

information for presentations. Develop an initial draft of presentations, coordinating with the creative team for final

versions.

Send communications, reports, and presentations

on behalf of the C

T

O to a variety of audiences

at all levels.

Liaise directly with senior members

of

WPP’s

(holding company)

technology,

IT,

and data

team

s

, maintaining confidential files and contact information, coordinating meetings, conferences, and committees both on and off-site to support the C

T

O’s agenda.

Support in

coordinating event logistics,

attending meetings, taking notes, and

following up on assigned action items.

Support the C

T

O in external commitments related to H K, including service on

professional engagements,

committees,

and other groups.

Other duties as reasonably requested.

What you’ll need to get here:

Experience & Education

Bachelor’s degree or equivalent experience with

interest in

Public Relations and technology

initiatives.

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Five or more

years of experience

providing support for

executive-level management in a

client service

organization

Skills & Abilities

Strong interpersonal skills and the ability to build relationships with stakeholders, including staff

and

external

vendors

, from around the world.

Advanced proficiency in Windows, including MS Word,

Teams,

Outlook,

Excel,

and PowerPoint.

Ability to work independently and with professional discretion

, while contributing to the creation of a high-functioning

, global

team.

Excellent writing, editing, grammatical, organizational and research skills.

Ability to work with a broad range of people

globally, with cultural awareness and sensitivity.

Excellent time

and project

management and problem-solving skills.

Occasionally work flexible hours, including the occasional weekend, early

morning

or evening hours as the C

T

O’s travel or schedule requires.

Business acumen and an interest in

Public

Relations

CommTech

and/or data

would be a plus.

Intuition and emotional intelligence are key to this role. An ability to

think laterally,

anticipate and plan for changes; to

be one step ahead at all times

Able to pivot frequently and create seamless transitions so the

schedule

runs

smoothly.

 #LI_REMOTE

Apply

Company info

Pbn Co