Location
Sacramento, CA, United States
Posted on
Jul 21, 2022
Profile
Weintraub Tobin’s Sacramento office is seeking a full-time (40 hours per week), experienced Litigation Secretary to join our Litigation Practice Group. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service.
RESPONSIBILITIES
Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering.
Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner.
Prepare documents and binders for state and federal court filings, discovery, arbitration, appeal, labor commissioner, mediation and hearings.
Conduct heavy pdf formatting including bates stamp, merging, redacting, combining, and scrubbing data.
Read, sort, save, and date incoming mail. Ensure that outgoing mail is processed according to office procedures. If necessary, route mail to specific delivery service and follow up on timely delivery.
Draft letters and documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports.
Create discovery and pleading shells.
Establish and maintain calendar and deadline reminder systems.
Complete and submit conflict check forms, screening forms and new matter request forms.
Maintain all client and general files.
Provide exceptional client service to guests and clients whether in person or on the telephone.
Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship.
Input time entry, review and edit bills.
Maintain attorney’s MCLE hours, courses, and fees yearly.
Photocopy and assemble documents as required.
Additional duties as assigned including assisting other secretaries, as needed.
SKILLS AND ABILITIES
Effective communication and organizational skills
Strong analytical and problem-solving skills
Attention to detail and high level of accuracy
Stress and time management skills
Flexibility in dealing with multiple projects and assignments
Strong client focus
EDUCATION AND EXPERIENCE
College degree preferred, but not required.
5 years legal secretary experience with extensive knowledge of litigation.
Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
Type 50 wpm.
Solid drafting and proofreading skills.
Self-motivated and able to work independently.
Strong knowledge of court procedures, e-filing, Pacer, CM/ECF, and EEOC Portal.
Ability to multi-task and meet deadlines.
Qualified candidates should send their resume and cover letter by filling out this form
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