Office Manager

Profile

u003cpu003eIndependent from the start and still firmly rooted in hospitality, WATG is a global multidisciplinary design firm attuned to the unique needs of destination design. Comprised of five collaborative studiosu0026mdash;Strategy, Planning, Architecture, Landscape, and Wimberly Interiorsu0026mdash;WATG has been designing landmark destinations since 1945, shaping timeless spaces and places that span the globe. We are a team of 400 creative professionals across three continents with offices in Southern California, Honolulu, New York, London, Singapore and Shanghai.u003c/pu003enu003cpu003eThe Honolulu office of WATG is hiring an Office Manager.u003c/pu003enu003cpu003eu003cstrongu003eu0026nbsp;u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eSUMMARY OF POSITIONu003c/strongu003eu003c/pu003enu003cpu003eThe position reports to the Operations Director and carries responsibilities in accordance with the organizationu0027s policies and applicable laws.u0026nbsp; Manages overall office to ensure a well-supplied, clean and safe environment for our employees.u0026nbsp;u003c/pu003enu003cpu003eHighly desired to have a minimum of five yearsu0026rsquo; Office Management experience.u0026nbsp; A well organized, detail oriented and responsive individual with problem solving abilities and good personnel skills.u0026nbsp; Initiative, dependability, honesty, responsible, fair and compassionate are some of the traits we are looking for, for this position.u0026nbsp; This individual has the ability to gather, analyze and communicate management data and recommendations to the Operations Director.u003c/pu003enu003cpu003eMust have strong verbal and written communication skills with the ability to effectively gather and disseminate information, and respond to questions from groups of managers, clients, customers, and the general public.u0026nbsp; Requires ability to organize and be detailed oriented.u0026nbsp; Be prepared to respond to multi-task job schedule for daily routine, and work with a team approach to accomplish specific project work.u0026nbsp; Must have professional appearance and maintain proper business etiquette, able to lift maximum of 50 lbs. Must be proficient with Windows, Word, and Excel.u0026nbsp;u003c/pu003enu003cpu003eu003cstrongu003eMAJOR RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:u003c/strongu003eu003c/pu003enu003cpu003eEXECUTIVE SUPPORT TO OPERATION DIRECTOR:u003c/pu003enu003culu003enu003cliu003eAssist with weekly staff meetings, including staff meeting agendas and administrative announcements; including meeting notes as requiredu003c/liu003enu003cliu003eOversee general accounting functions: monthly office expenses, expense reports, receipts, reimbursables, purchase orders, etc. and control procedures for these responsibilitiesu003c/liu003enu003cliu003eMonitor budget and planning of staff functions, including: office lunches, holiday party and other special occasionsu003c/liu003enu003cliu003eAssist with the coordination of policies and proceduresu003c/liu003enu003cliu003eCoordination of Board of Directors meetings, Senior Leader and Associate Retreats, Senior Leader and Associate meetings, as requiredu003c/liu003enu003cliu003eWork with Corporate HR to facilitate new hire orientation, scheduling of 401k annual meetings, etc.u003c/liu003enu003c/ulu003enu003cpu003eMARKETING SUPPORT:u003c/pu003enu003culu003enu003cliu003eAssist in brochure preparation when necessaryu003c/liu003enu003cliu003eAssist in completion of qualification packages and project information gathering, as requiredu003c/liu003enu003c/ulu003enu003cpu003eFACILITY:u003c/pu003enu003culu003enu003cliu003eEnsures administrative and office support is being facilitated, i.e., mail distribution, filing, errands, kitchens, conference rooms, answering phones, etc.u003c/liu003enu003cliu003eReconciliation of office credit cards or Personal Expense Reportsu003c/liu003enu003cliu003eMaintains office keysu003c/liu003enu003cliu003eEnsures general cleanliness, neatness, professional appearance and security of officeu003c/liu003enu003cliu003eAdminister and monitor equipment maintenance and service agreementsu003c/liu003enu003cliu003eCoordinates long term storage of project dead files, as requiredu003c/liu003enu003cliu003eOversees the ordering of office and drafting supplies, ordering coffee and refreshment supplies, kitchen maintenance, distribution of office equipment, coordination of errands and general upkeep of the storage roomsu003c/liu003enu003cliu003eHandle the reception of guests into the office.u003c/liu003enu003cliu003eCoordinates with IT Department for office technology needs, upgrades and issuesu003c/liu003enu003c/ulu003enu003cpu003eu0026nbsp;u003c/pu003enu003cpu003eThis job description reflects managementu0027s assignment of essential functions, but it does not prescribe or restrict the tasks that may be assigned.u003c/pu003enu003cpu003eu0026nbsp;u003c/pu003enu003cpu003eWATG is an EEO/AA M/F/V/D employer.u003c/pu003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:d872edd4-c918-44f7-8afe-37e4ce100715,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2021-10-13T21:36:23.329Z},{JobBoardId:40a8f4fc-f7d8-4099-97da-169f37ab8e95,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2021-10-13T21:36:23.329Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

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