Administrative Assistant

Profile

Global Support Services, LLC (GSS) is seeking an Administrative Assistant at Wright-Patterson, AFB, OH to perform general clerical and secretarial support duties.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Provide administrative support.
Review obsolete documents and process for shredding or recycling.
Check email daily and periodically perform cleanup of email and computer files
Help process documents for hiring personnel
Collect leave and credit hours earned sheets for civilian Government payroll and check or accuracy
Distribute mail and make periodic updates to Authorization to Receive Official Mail memo
Maintain and place orders for office supplies
Help convert Microsoft (MS) Word documents to MS Excel spreadsheets for more effective use
Schedule meet-me calls and video teleconferences (VTCs) for personnel
Analyze existing status of projects and recommend clarifications and Action Items for OPRs and Process Control.
Process correspondence
Copy and fax documents
Continuously remove old, unnecessary documents from files
Take, transcribe, and distribute meeting minutes
Prepare and edit various memoranda
Prepare Government travel requests
Collect data from attendees for travel and billeting. Communicate with attendees/local personnel to ensure travel and billeting needs are prepared.
Schedule conference rooms for various meetings and notified attendees
Help prepare for workshops and attended planning meeting for workshop agendas.
NON - ESSENTIAL DUTIES & RESPONSIBILITIES
Other duties as assigned.
Job Requirements :
Required:
A minimum of two (2) years' experience in a general office practice.
Computer related experience to include proficiency with Microsoft (MS) MS Word, MS Excel, and MS Outlook.
Observance of a level of personal hygiene/appearance that meets generally accepted business standards and expectations.
Must possess a valid driver’s license.
Must have Secret Clearance.
Knowledge, Skills and Abilities:
Experience showing good communication, interpersonal, motivational, and organizational skills.
Must be task oriented, self motivated and have the ability to multi-task, work under pressure, meet deadlines and work as team member as well as a team lead.
Strong attention to detail and follow-through skills. The ability to be at work consistently and predictably.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
Sufficient language skills to read and comprehend simple instructions, short correspondence, and memos, write simple correspondence, and effectively present information in one-on-one and small group situations to customers, clients, and other employees.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.
SUPERVISORY RESPONSIBILITIES
None
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ M/ F/ D/ V employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
We only accept resumes when posted to our Career Site for open positions.
BSNC offers competitive benefits package.
If you are a person requiring accommodation or assistance to apply for a job please contact
****
or ****.
Visit our website at
****for more details and to apply.
Offer Relocation :
No
# of Openings :
1
% of Travel Required :
None
Job Code :
731

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