The University of Arizona
Tucson, AZ, United States
Administrative Associate, Office of Public Records
Office of the General Counsel (9801)
Reporting to the Coordinator of Public Records, the Administrative Associate will assist in administering the statutory public records function for the University of Arizona and in responding to public records requests received by the University.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/
tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here
Duties & Responsibilities
The Administrative Associate will help the Public Records Coordinator with all aspects of the public records process.
The primary duties include:
Tracking public records requests
Analyzing requests to determine specific needs of the request
Contacting departments and individuals to obtain information and required documents as necessary in relation to the request
Corresponding with the requestor and department(s) to clearly understand and properly follow up
Gathering and reviewing pertinent records
Producing all responsive documents to all pertinent parties
Other duties as assigned
Knowledge, Skills, & Abilities
Excellent verbal and written communication skills.
Demonstrated good judgment and the ability to inspire confidence and cooperation.
Ability to exercise discretion and handle highly confidential and sensitive information, while representing the University with tact and diplomacy at all levels.
Excellent office management skills including word processing, content and context editing, composing correspondence, proofreading, and developing and maintaining office filing and docketing system.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Proficiency in Adobe Acrobat Pro
Ability to prioritize work to meet deadlines and produce high quality work while multi-tasking.
High integrity and a strong attention to detail.
Arizona Board of Regents Minimum Qualifications
Bachelor’s degree in Business or field pertinent to work unit
one year of directly related administrative experience; OR, five years of directly related administrative experience; OR, any equivalent combination of experience, training and/or education.
Five or more years (5 ) of experience working in a professional office.
Public Records management experience preferred.
Experience in higher education preferred.
Prior working knowledge of public records law and/or freedom of information requests helpful.
Prior legal background and ability to analyze and interpret contractual documentation helpful.
Full Time/Part Time
Number of Hours Worked per Week
Administrative and Professional
Yes - Full Benefits
Posted Rate of Pay
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Posting Detail Information
Number of Vacancies
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees
Contact Information for Candidates
Review Start Date
Open Until Filled
Special Instructions to Applicant
Quick Link for Internal Postings
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
The University of Arizona
Website : http://www.arizona.edu
The University of Arizona (UA) is a place without limits—where teaching, research, service, and innovation merge to improve lives in Arizona and beyond. We aren't afraid to ask bigger questions, to get better answers. Established in 1885, the University of Arizona, the state's super land-grant university with two medical schools, produces graduates who are real-world ready through its 100% Engagement initiative. Recognized as a global leader, the UA is also a leader in research, bringing more than $606 million in research investment each year, and ranking 20th among all public universities. The UA is advancing the frontiers of interdisciplinary scholarship and entrepreneurial partnerships, and is a member of the Association of American Universities, the 62 leading public and private research universities. It benefits the state with an estimated economic impact of $8.3 billion annually.Establishing Arizona's first university in the middle of the Sonoran Desert was a bold move. But our founders were fearless, and we have never lost that spirit. To this day, we're revolutionizing the fields of space sciences, optics, biosciences, medicine, arts and humanities, business, technology transfer, and many others. Since it was founded, the UA has grown to cover more than 380 acres in central Tucson, a rich breeding ground for discovery. Where else in the world can you find an astronomical observatory mirror lab under a football stadium? An entire ecosystem under a glass dome? Who else is bringing back samples from asteroids? Visit our campus just once, and you'll quickly understand why the UA is a university unlike any other.