Office Assistant - Bend

Profile

Schwabe Williamson & Wyatt has an opening for a full-time Office Assistant in the Bend office. This position will be in-person in the office, proof of COVID-19 vaccination is required.

The Office Assistant must deliver excellent internal and external client service in a pleasant and professional manner. This position will ‎provide support to the Bend office. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Functions:

Responsible for organizing files, creating pleading indexes, closing files and working with the records department

Contact entry into InterAction

Assistance with client holiday events and gifts, and coordination of office events such as monthly lunches

Drafting correspondence shells

Process invoices for payment and check requests

Travel arrangements

Prepare expense reimbursements

Project support under legal assistant or paralegal supervision

Greeting clients and visitors

Performs daily housekeeping tasks such as loading and unloading the dishwasher, brewing coffee, cleaning the conference rooms, stocking the refrigerator, and running errands

Electronic file management, including saving emails to Filesite

Transcription

Scanning incoming mail and dispersing to the legal assistants and paralegals or saving to Filesite

Copy and scanning projects

Assist with large mailings

Prepare UPS/FEDEX slips for overnight delivery

Responsible for conference room set-up, including AV equipment, lunch orders and clean-up following

Maintain schedules for Conference Rooms and visiting attorney offices; send daily emails to the office with these schedules

Responsible for scheduling client meetings

Maintain supply room

Competencies:

Ability to manage multiple projects, activities and tasks simultaneously

High level of organizational skills

Highly developed verbal and written communications

Excellent time management skills

Preferred Computer Skills

Microsoft Office suite, including Word, Excel, Outlook and PowerPoint

Interaction

Elite

FileSite

Intapp

Estate works

Education and Experience

High School diploma or GED required and one year of office experience. Any satisfactory combination of experience and education will be considered.

Experience working in a law firm is a plus.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Company info

Schwabe, Williamson & Wyatt PC
Website : http://www.schwabe.com/