Office Services Coordinator

Profile

For more than 75 years, NBBJ has been guided by a vision to design for life. We are an award-winning global design and architecture firm, a creative company fueled by ideas, and a place where everyone is empowered to contribute to creating a better practice. Recognized as the world\u2019s most innovative architecture firm by Fast Company, we have partnered with some of the world\u2019s leading companies and institutions \u2014 Google, the Bill & Melinda Gates Foundation, Stanford University and Massachusetts General Hospital, among many others \u2014 to set new standards for performance, organizational culture, health and wellness, and technology- and data-driven design.This Role at a Glance: NBBJ is currently seeking a part to full-time Office Services Coordinator to join the Los Angeles. This position is the face to our internal and external customers. We are looking for someone who is welcoming; greeting guests to create an exceptional in office experience. While maintaining a high degree of confidence and professionalism, you will be a self-motivated individual with the ability to make quick and informed decisions. This role requires a proactive and adaptable individual who is willing to go above and beyond!In Your New Role, You Will: Manage front desk and greet guests, creating a first great impression with an outgoing personal style ensuring an exceptional in office experience. Schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time Coordinate conference room setup details, including catering and beverage services for client meetings or approved events. Provide office support as-needed, catering, caf\u00E9 services, events, administrative, shipping and Maintain kitchen and common areas throughout the office. Maintain office design standards. Procurement and reconciliation of office expenses, petty cash and company credit card. Responsible for hospitality and transportation services. Report and coordinate with property management on building related issues. Maintain employee building access passes. Primary point of contact for all on-site vendor coordination. Responsible for office services accounts including but not limited to; catering, coffee, floral, shipping, printing, etc. Assist with hiring and onboarding gprocess. Manage electronic files. Complete ad-hoc projects as Various administrative tasks as needed.Who are we looking for?Passion for customer service and hospitality!Team Player. A positive, motivated and flexible individual who takes initiative. Someone who can identify a problem and seek a solution both independently and proactivelyConfident: A poised professional who is comfortable interacting and communicating with everyone.What You Will Need to Be Succed:2 or more years in customer service or an administrative support role.Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel and PowerPoint.Adobe InDesign, Illustrator or Photoshop knowledge is preferred.Organized, detailed oriented, multi-tasked, self-motivated and strongly collaborative.Ability to lift 30lbs.Hours are 8:00am \u2013 5:00pm, Monday \u2013 Friday. Competitive compensation package based on experienceThe hourly pay range for this role is anticipated to be between $21 and $24. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications, location, and experience.

Company info

Nbbj
Website : http://www.nbbj.com