Human Resources Assistant

Profile

Full time/Part time:

Full-time

Location:

South Orange

Categories:

Staff

Provides the first level of customer service to all visitors to the Human Resources Office. Answers telephones and screens calls, responds to mail, telephone and in-person inquiries. Maintains and updates personnel and benefits records and files. Completes onboarding procedures with new employees. Assists with inputting new hire data in Banner.

Duties and Responsibilities:

• Provides the first level of customer service to all visitors to the Human Resources Office. Answers telephones and screens calls, distributes correspondence.

• Maintains and updates personnel and benefits files for active and terminated employees. Scans and codes files in Banner Document

• Management System (Xtender). Archives files according to departmental guidelines.

• Coordinates documentation for newly hired employees and faculty members. Authorizes I-9 forms, reviews PDF and W-4, ensures that all documents required by the Budget and Payroll Departments are forwarded and completed in a timely manner.

• Forwards salary payment forms to the respective areas (within HR) for their review and processing. Inputs personnel information (bio/demographic) for new hires and School of Medicine assignments into the Banner HR/Payroll system. Works with Banner Workflow system.

• Orders and maintains supplies for the Human Resources Office. Provides clerical assistance to the various areas within Human Resources.

Required Qualifications:

• High School diploma required.

• Strong communication skills.

• Experience working with high volume phones and walk-in traffic.

• Proven customer service skills. 1-3 years work experience in HR or related field.

• Knowledge of federal and state employment laws.

• Proficient in MS Word and Excel.

Desired Qualifications:

• Some college preferred.

• Experience with I-9s.

• Work experience with HRIS and scanning software.

• Experience composing memos and letters in response to requests for information.

Licenses and Certificates:

Salary Grade:

Staff Non-Union - SN130

Exempt/Nonexempt:

NonExempt

Physical Demands:

General Office Environment

Special Instructions to Applicants:

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

Advertised:

21 Dec 2022

Eastern Standard Time

Applications close:

Company info

Seton Hall University
Website : http://admin.shu.edu/