Office Coordinator Chancellors Office

Profile

Work type:

Full Time Hourly

Location:

South Bend/Elkhart, IN

Categories:

Office/Clerical

General Description of Position:

Provide administrative assistance and professional-level support to the Office of the Chancellor and campus vice chancellors.

Major Responsibilities:

Provide primary administrative support for the Chancellor and supplementary administrative support to other cabinet members.

Provides hospitality to Chancellor and Resource Development Office Suites.

Coordinate and maintain effective office procedures and efficient workflows.

Maintains Chancellor and Cabinet files and records.

Assists in data collection and organization for the Chancellor’s Office.

Supports communications from the Office of the Chancellor: compiling, completing, and routing.

Follows policies and procedures of the College and campus.

Establish and maintain harmonious working relationships with superiors, co-workers, subordinates, students, government and external agency/organization personnel, friends of the College and the general public.

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Minimum Qualifications:

Associate degree in related field preferred.

One years of experience in an administrative assistant or executive secretarial position.

Skills and proficiencies in Microsoft Office Suite

Commitment to continuous upgrading and enhancement of skills to keep pace with changing demands of workplace and position.

Excellent communication skills, both written and oral.

Must be able to maintain confidentiality of sensitive information.

Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Benefits:

No waiting period to enroll in benefits.

Employer contribution to retirement plan.

Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, fee remission, LTD, STD, Identity Guard, etc.

Paid time off: vacation and sick.

Paid holidays: 8 days plus winter break between December 25th and January 1st.

Free tuition for employee and dependents.

Professional Development opportunities.

Other Requirements:

Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the College students and employees.

Fully supports the College’s mission and strategic plan initiatives.

Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.

Work Hours:

Hiring Range:

$36,000 - 38,000

Diversity Statement:

Diversity: At Ivy Tech Community College we honor and appreciate the diversity of our students, employees, and community. Ivy Tech seeks to embody individuals who vary in terms of race, national/ethnic origin, gender identity, sexual orientation, age, physical and mental ability, socioeconomic status, religious preference, veteran status, and citizenship, in the service of learning.

Equity: Ivy Tech Community College seeks to create opportunities for historically underrepresented populations to have equal access in hiring, compensating, promoting, providing services for, educating, and overall support.

Belonging: The active, intentional and ongoing engagement Ivy Tech Community College has with diversity – in its college community, in its curriculum, in its offices and workplace, and in the communities it serves. A sense of belonging refers to real and perceived social support on campus or in one’s department, a feeling or sensation of connectedness, and the experience of mattering or feeling cared about, accepted, respected, valued by, and important to the campus community, including peers, colleagues, faculty, and staff. Ivy Tech seeks to provide a sustained welcoming and protected environment for all people, regardless of their background and identity, as all belong at Ivy Tech.

Special Instructions to Applicants:

Attach a cover letter, resume, and 3 professional references (names, address, phone number).

Copies of transcripts may be required at time of interview. Original hard copies of transcripts will be required at time of hire.

Advertised:

17 Apr 2023

US Eastern Daylight Time

Applications close:

05 May 2023

US Eastern Daylight Time

Company info

Ivy Tech Community College of Indiana
Website : https://www.ivytech.edu