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Job Details

Business Office Manager

Company name
University of Michigan

Location
Ann Arbor, MI, United States

Employment Type
Part-Time

Industry
Administrative, Manager

Posted on
Jan 07,2019

Valid Through
Apr 22,2019

Profile

Job Summary

Since 1841, the College of Literature, Science, and the Arts (LSA) has been the heart of The Michigan Difference, educating young leaders through a rich liberal arts curriculum and creating new knowledge through world-class research and scholarship.

We offer more than 100 degree programs in over 75 academic departments and programs. Every LSA program is among the best in the U.S. with more than 40 programs in the top 10 and 5 programs are the best in their fields. Our alumni network is over 200,000 living LSA graduates and 90% of our seniors go on to enter the workforce or attend graduate school. Learn more about LSA at

http://www.lsa.umich.edu/

As part of the largest college at the University of Michigan, LSA Finance employs more than 80 employees who provide financial and research administration support to over 100 units. We are seeking an experienced professional to serve as the Business Office Manager for East Hall Business office. This position will provide oversight, leadership and be the content expert of financial and research administration operations for the faculty in Psychology and Math units. This will include support in pre- and post-award activities, financial activities, financial transaction processing, and research reporting. This individual will work directly with the Senior Manager for Research Administration. The Business Office Manager must have excellent interpersonal skills to be able to partner with colleagues at all levels and within multiple university offices. This position requires strategic-thinking and a proactive individual who will approach the work with a customer service orientation.

Oversee pre- and post-award process and provide support to faculty in pre- and post-award activities. Meet with faculty and administrators to discuss proposal preparation. Assign work to support staff, ensuring that they are following established procedures as they review budgets for accuracy and compliance with sponsor guidelines, prepare PAF's and obtain necessary signatures, submit proposals through appropriate channel (Fastlane,grants.gov,etc.), and perform post-award management activities.

Oversee financial activities for Psychology and Math faculty, coordinating with LSA Business Analysts as appropriate; including processing financial transactions, managing unit defined commitments, resolving billing issues, overseeing credit card payments, calculating and budget checking summer salaries, and ensuring salaries and effort are allocated appropriately.

Supervise business office staff. Work with Senior Manager for Research Administration to continue to grow research administration support for Psychology and Math faculty and create a highly functioning research office. Hire new staff, oversee performance management, and make salary increase recommendations. Determine workflow, ensure consistency in service delivery, accuracy of work, and effective procedures and communication. Provide guidance to staff in problem resolution.

Working closely with peer business office managers and under the direction of the Senior Manager of Research Administration, determine procedures and best business practices within the context of established LSA Finance procedures. Ensure that business office staff are trained and knowledgeable about processes.

Work closely with unit chief administrators and communicate about procedures or changes to processes. Oversee documentation of procedures and review of these processes for adequate controls and separation of duties. Conduct regular meetings with chief administrators and faculty to review reports and discuss research and financial issues or concerns.

Participate in LSA Finance business office managers group: attend meetings, assist with process development and special projects.

Required Qualifications*

Bachelor’s degree or equivalent work experience; minimum of five years progressively responsible experience in research administration and finance, preferably in an academic setting. Direct experience with pre- and post- award activities. Ability to develop and implement procedures, map workflow, and document processes. Excellent communication skills, both verbal and written. Demonstrated competence in developing and refining reports, along with experience and detailed knowledge of transaction processing and general financial activities. Demonstrated ability to work collaboratively with staff at all levels and with varying levels of research administration and financial knowledge; demonstrated ability to work under pressure of deadlines and competing priorities; demonstrated ability to work independently and as part of a team, ability to complete tasks in a timely manner; adaptive to a changing environment. Prior experience in functional or direct supervision of staff and the skills to effectively lead others and build a strong team. Ability to promote a continued positive culture amongst staff. Track record in meeting high customer service standards and ability to motivate staff to do the same.

Desired Qualifications*

Certified Research Administrator (CRA). Knowledge of various federal and non-federal sponsors.

Additional Information

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.

To learn more about diversity, equity, and inclusion visit

http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA’s Guiding Principles visit

http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:

Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.

Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Company info

University of Michigan
Website : http://www.umich.edu

Company Profile
Welcome to the University of Michigan, a place with deep traditions focused on creating brighter futures. We invite you to explore the diverse and vibrant community that makes us the home of Leaders & Best.

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