Administration Support Officer

Profile

Description:

We are seeking an ambitious and proactive full time Administration Support Officer to work in a small team and provide general administration and communications support to the University’s IT department (TIS – Technology and Information Services). TIS is responsible for providing high quality IT services on behalf of the University to its staff, students and visitors. The Administration Team plays a vital role in supporting the rest of the IT department by providing timely and high-quality office administration and communications services. This is an exciting time to join us. In addition to providing core administration and communication services, you will help to review and improve our processes, and work closely with other teams, managers and the Director by providing administration support for a range of activities such as business planning, projects and IT service delivery. This is a great opportunity to begin or further your career in a stimulating environment offering opportunities to gain stepping-stone experience towards a potential future career in IT. You will help us change the way we work in a small team offering the opportunity to gain wider experience in a forward looking environment, providing collaborative administration support to the TIS Directorate. In conjunction with other team members you will deliver a customer focused, cost effective and efficient administration and communications support service You will provide a wide range of administration support services for TIS including internal and external communications (e.g. creating/coordinating regular communications and events), meeting with customers, visitors, partners and stakeholders, working with data, raising and monitoring orders, organising meetings, taking minutes, diary management, arranging travel, providing advice and responding to enquiries and requests in an effective and timely manner. You will require a knowledge of Microsoft applications and comprehension of other digital platforms including social media. You will: Already be working in a customer service background. Be able to demonstrate effective verbal, writing and communication skills. Have an understanding of working collaboratively as part of a team. Please demonstrate how you meet the essential criteria outlined in the knowledge, qualifications, training and experience elements of the job description in your supporting statement. For an informal discussion to find out more about the role then please contact Richard Seddon by email richard.seddon@pymouth.ac.uk or by telephone on 01752 587002 Interviews are likely to take place week commencing 10 January 2022 and you will be notified if you have been shortlisted or not. We offer a competitive salary package and a generous pension and holiday scheme. We also offer a range of other benefits, including ongoing development opportunities. This is a full-time position working 37 hours per week on a fixed-term basis for 12 months due to business demand. The expected closing date is 12 midnight, Monday 3 January 2022, however, this position may close earlier if sufficient applications have been received. A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated. The University of Plymouth is a diverse, welcoming community where everyone makes a difference and is encouraged to bring their whole selves to work. To find out more about our inclusive community, initiatives such as Athena Swan and the Race Equality Charter and our range of benefits / support mechanisms such as flexible working, staff networks and enhanced maternity, paternity and adoption leave please visit , our Equality, Diversity and Inclusion webpages We particularly welcome applicants from under-represented groups at the University of Plymouth, such as BAME/BIPOC and LGBT . Job Description

Region:

Location:

Plymouth

Salary:

£22,847 - £25,627 per annum - Grade 4

Package:

Full-Time, Fixed-Term

Contractual hours:

37

Basis:

TIS is responsible for providing high quality IT services on behalf of the University to its

staff, students and visitors.

The Administration Team plays a vital role in supporting the rest of the IT department by providing timely and high-quality office administration and communications services.

This is an exciting time to join us. In addition to providing core administration and communication services, you will help to review and improve our processes, and work closely with other teams, managers and the Director by providing administration support for a range of activities such as business planning, projects and IT service delivery.

This is a great opportunity to begin or further your career in a stimulating environment offering opportunities to gain stepping-stone experience towards a potential future career in IT.

You will help us change the way we work in a small team offering the opportunity to gain wider experience in a forward looking environment, providing collaborative administration support to the TIS Directorate.

In conjunction with other team members you will deliver a customer focused, cost effective and efficient administration and communications support service

You will provide a wide range of administration support services for TIS including internal and external communications (e.g. creating/coordinating regular communications and events), meeting with customers, visitors, partners and stakeholders, working with data, raising and monitoring orders, organising meetings, taking minutes, diary management, arranging travel, providing advice and responding to enquiries and requests in an effective and timely manner.

You will require a knowledge of Microsoft applications and comprehension of other digital platforms including social media.

You will:

Already be working in a customer service background.

Be able to demonstrate effective verbal, writing and communication skills.

Have an understanding of working collaboratively as part of a team.

Please demonstrate how you meet the essential criteria outlined in the knowledge, qualifications, training and experience elements of the job description in your supporting statement.

For an informal discussion to find out more about the role then please contact Richard Seddon by email richard.seddon@pymouth.ac.uk

or by telephone on 01752 587002

Interviews are likely to take place week commencing 10 January 2022 and you will be notified if you have been shortlisted or not.

We offer a competitive salary package and a generous pension and holiday scheme. We also offer a range of other benefits, including ongoing development opportunities.

This is a full-time position working 37 hours per week on a fixed-term basis for 12 months due to business demand.

The expected closing date is 12 midnight, Monday 3 January 2022, however, this position may close earlier if sufficient applications have been received.

A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.

The University of Plymouth is a diverse, welcoming community where everyone makes a difference and is encouraged to bring their whole selves to work. To find out more about our inclusive community, initiatives such as Athena Swan and the Race Equality Charter and our range of benefits / support mechanisms such as flexible working, staff networks and enhanced maternity, paternity and adoption leave please visit , our Equality, Diversity and Inclusion

webpages

We particularly welcome applicants from under-represented groups at the University of Plymouth, such as BAME/BIPOC and LGBT .

Job Description

A8327

£22,847 - £25,627 per annum - Grade 4

22847

22847

25627

Professional/Support Services

Mon, 3 Jan 2022 00:00:00 GMT

Plymouth

Full-Time, Fixed-Term

37

Wed, 1 Dec 2021 00:00:00 GMT

Company info

Plymouth University
Website : http://www.plymouth.ac.uk