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Job Details

Administrative Assistant 4 - Pre-K Enrollment

Company name
Wichita Public Schools

Wichita, KS, United States

Employment Type

Administrative, Education

Posted on
Jan 17,2019

Valid Through
May 02,2019

Apply for this job


Administrative Assistant 4 - Pre-K Enrollment

JobID: 14881

Position Type:

Administrative Assistant/

Administrative Assistant 4

Date Posted:



Dunbar Campus




b Title:

Administrative Assistant 4, Pre-K Enrollment

Position Function:

Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.

Essential Performance Responsibilities:

Assists with copying and distribution of documents and other materials for administrative and clerical staff

Assist in purchasing equipment and maintain inventory of current office equipment

Maintain databases, spreadsheets, letters/memos and presentations

Additional Duties:

Assists with additional duties as assigned by Supervisor.


This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with USD 259’s guidelines for equipment use.


Limited travel between schools and central offices may be required.

Physical and Mental Demands:

Work in standard office and school building environments

Additional demands upon request of Supervisor

Knowledge, Skills, and Abilities:

Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information

Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing

Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments

Ability to communicate effectively with a supervisor when their discretion is needed

Ability to provide exceptional customer service

Displays eagerness and the ability to learn new methods, procedures, and techniques

Displays a significant degree of professionalism and confidentiality

Ability to conform to proper standards of professional dress and appearance

Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them


Contact with personnel within the district and with customers and vendors

Will be working under the direct supervision of the department supervisor in order to complete day to day tasks

Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy

Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues

Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance:

In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave

Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator

All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile:

A High School education or GED

A minimum of six months experience are required for this position

FLSA Status:


Position Specifics:

Promotes a welcoming, caring presence to prospective District parents and families while assisting in the recruitment, and enrollment procedures for children throughout our Early Childhood programs within the District

Conducts outreach, recruitment, and enrollment procedures for four year old children in Pre-K Programs throughout the District

·Makes telephone calls to verify, receive, and transmit information to parents

·Works with an individual or families in regards to our District enrollment procedures

·Relates to all children and families in an encouraging and positive way

·Assists with taking attendance, caseloads, recording, maintaining inventories, and monthly program required records

·Demonstrates the abilities to lift students, sit on floor in small chairs

·Prepares enrollment materials needed to implement the pre-k enrollment

·Replenishes materials for District enrollment

·Plans daily with District enrollment team

·Organizes storage of necessary items

·Observes safety hazards ensuring that children and families are safe in our enrollment areas, observes rules

·Keeps floors and other necessary spaces clean and free from any potentially dangerous situations

·Works with diverse school and community agencies

·Training in Administration Dial 3 screening

·With notice, is able to adhere to a flexible schedule

·Completes, monitors, and maintains accurate district student files, records, and forms

·Serves as a positive liaison between students, teachers, parents and community partners regarding program standards and requirements. This includes pre-kindergarten attendance

·Maintains confidential information

·Performs other related duties as assigned during off-peak enrollment time as assigned by the Executive Director

Company info

Wichita Public Schools
Website :

Company Profile
Inspiring future leaders and empowering each student with the 21st century skills and knowledge necessary for success drive "Team 259" toward greatness every day. Wichita Public Schools provides unparalleled opportunities for students - in the classroom; by participation in service and extra-curricular activities; because of extraordinary and safe school facilities; regardless of ability, language needs, background. WPS is the largest school district in Kansas, educating approximately 11 percent of all public school students in the state of Kansas, and more than half of all school-aged children in Sedgwick County. The district's 2015-16 enrollment of 51,133 students, and our traditional PreK-12 student enrollment is at its highest level in more than 10 years. We are proud of our award-winning schools, outstanding teachers and staff, accomplished students, and committed parents and volunteers. WPS serves students in 94 schools and special program locations, employing nearly 10,000 dedicated professionals. Thank you for your interest in the Wichita Public Schools. The links on this page are an excellent starting point to learn more about us and the community we serve!

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