Administrative Specialist II

Profile

Global Support Services, LLC (GSS) is seeking an Administrative Specialist II at Aberdeen Proving Ground, MD. This position will interact with a wide range of program staff, DoD and military personnel. In addition, the Administrative Specialist II will have front line contacts with internal and external customers requiring active problem solving and exceptional communication and interpersonal skills.
ESSENTIAL DUTIES & RESPONSIBILITIES:
MUST HAVE A SECRET CLEARANCE
Types various technical and nontechnical materials in draft and final form (e.g., personnel, training, and travel documents) using computer software (e.g., Microsoft Office Suite).
Prepares briefing charts and other technical documentation.
Processes documentation and maintains office databases for timekeeping, travel, training, budget, property turn-ins, and requisition ordering.
Maintains property inventory by reviewing equipment print out; making changes as needed.
Processes paperwork for office equipment turn-ins.
Maintains information, documentation, and correspondence control using electronic database software.
Ensures records are prepared, maintained, filed, transferred, and disposed of according to the ARIMS.
Receives, disburses, and destroys classified documents according to AR 380-5.
Maintains office calendar, schedules meetings or conferences, arranges for meeting rooms, coordinates Video Teleconference Conference requirements.
Performs data entry of automated databases to maintain information such as office phone numbers, locations, and addresses (e.g., Employee Information System (EIS).
Operates computer equipment using software (e.g., Microsoft Office software).
Operates telephone (to include answering phone and taking messages) refers calls and visitors to appropriate staff.
Operates copy machine.
Operates facsimile machine.
NON - ESSENTIAL DUTIES & RESPONSIBILITIES
Other duties as assigned.
Job Requirements :
Required:
A minimum of two (2) years' experience in a general office practice.
Computer related experience to include proficiency with Microsoft (MS) MS Word, MS Excel, and MS Outlook.
Observance of a level of personal hygiene/appearance that meets generally accepted business standards and expectations.
Must possess a valid driver’s license.
Must have Secret Clearance.
Knowledge, Skills and Abilities:
Experience showing good communication, interpersonal, motivational, and organizational skills.
Must be task oriented, self motivated and have the ability to multi-task, work under pressure, meet deadlines and work as team member as well as a team lead.
Strong attention to detail and follow-through skills. The ability to be at work consistently and predictably.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
Sufficient language skills to read and comprehend simple instructions, short correspondence, and memos, write simple correspondence, and effectively present information in one-on-one and small group situations to customers, clients, and other employees.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.
SUPERVISORY RESPONSIBILITIES
None
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
In accordance with BSNC policy preference will be given to qualified current employees and qualified BSNC shareholders, spouses, and descendants.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
BSNC offers competitive benefits package.
If you are a person requiring accommodation or assistance to apply for a job please contact
****
We only accept resumes when posted to our Career Site for open positions.
Visit our website at
****for more details and to apply.
Offer Relocation :
No
# of Openings :
2
% of Travel Required :
None
Job Code :
766

Company info

Sign Up Now - AdminCrossing.com