Administrative assistant jobs are one of the most important jobs in the company as they play an important role in every company whether it is big or small. Administrative assistant job descriptions vary with the company and the style of the management but mostly they act as the right hand.
It is important that they have wide knowledge on a variety of different things as well as that they are able to do multi tasking. It is also important that they know how to handle pressure and stressful situations especially for those who have executive administrative assistant jobs as they deal with executives and high officials. The skills that are needed in order to become a great assistant may vary with the company and with the people whom you are working. The following tips can help you become a great administrative assistant.
Be good on the computer: One of the most important skills that an administrative assistant must have is knowledge of the computer. Administrative assistant jobs require the use of this technology because their tasks and duties rely on computers. It is important to be good at Microsoft Office, Outlook, Word, Excel, Access, and Power Point. It is also important to have good typing skills if you want to be good in your work.
Knowledge in bookkeeping: It is important to have knowledge in correct bookkeeping as every record, memo, and other important documents are being entrusted to you. You should know how these records are to be kept and having the basics of bookkeeping will help you become a good administrative assistant.
Be Time Conscious: It is always important to be time conscious if you work in administrative assistant jobs. You are always needed by your boss and because you are their right hand, you must come on time or even ahead of time.
Courtesy: This is one of the most important traits that an administrative assistant must possess. You will encounter a lot of executives and various people whether in person, through mail, phone, or web cams. It is always important to show respect and be courteous as you represent your company and your boss. You may never know who you are dealing with so it is always important to be courteous.
Be neat and orderly: It will be easier for you to work and accomplish your tasks if everything is in order. You can save time and frowning if you place everything in its proper place and time. A neat and orderly workspace reflects your job. It is also important to dress professionally and always look fresh and neat because you represent your company and your boss to various people that you may have not met yet.
Always be positive: Most of the time, administrative assistants are the shock absorbers of their boss. It is not right but it usually happens. If you want to succeed in this career, you must learn to be patient and develop a positive attitude. Your positivity in things will help you carry out your tasks efficiently. Even if you are under pressure, it is helpful to stay positive and have focus on your work.
Get training: Trainings and seminars will enhance your administrative skills in various ways so it is important to attend trainings and seminars. This will update you with the latest trends and information that you need in relation to your administrative work. You need continual updates in computers and technicalities in relation to your work to become a good administrative assistant.
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